If you are offline and the task is completed you wont get the reward. You can though use a group to do the task then right before the task is completed you can drop players from the task and invite those that have not completed the task so they can receive the rewards and or progression flags and or faction. We did this alot for TBS task to help get guildies progressed.
You do not need to be in the same zone or in the same group. Just need to be a part of the task. You can be invited to a task from any zone just using /taskadd. I did several task with guildies just sitting in the guild hall collecting the oruks and faction from TBS.
Shared task become locked at certain stages in the task. Usually right before you complete the final stage or loot the final item. Once you pass that point you can't add or remove members. Some task allow you to add and remove players before the final turn ins as were the case in a lot of TBS task.
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